The Coterie is committed to being a diverse, inclusive, and equitable workplace. One where all employees and volunteers, whatever their gender, race, ethnicity, national origin, age, sexual orientation or identity, education or disability, feels valued and respected. We are committed to a nondiscriminatory approach and provide equal opportunity for employment and advancement in all of our departments, programs, and worksites. We respect and value diverse life experiences and heritages and ensure that all voices are valued and heard. Studies have shown that marginalized communities - such as women, LGBTQ+ and people of color - are less likely to apply to jobs unless they meet every single qualification.
If your past experience does not align perfectly but you are excited about an opportunity, we encourage you to apply.
POSITION: Business and Operations Manager
REPORTS TO: Executive Director
JOB TYPE: Exempt position, minimum 40 hours/week (salaried)
SALARY RANGE: $45,000 - $55,000
For more than 40 years, The Coterie has provided professional classic and contemporary theatre which challenges audience and artist, as well as educational, dramatic outreach programs in the community. We are in search of a Business and Operations Manager to join our team of dedicated and talented artists and non-profit professionals. We seek to open lines of communication between races, genders, and generations by redefining children’s theatre to include families and diverse audiences. The person in this position is responsible for completing functions primarily in the areas of finance, human resources, and office management. In addition, the person in this position will support and uplift The Coterie’s mission and values and will demonstrate a commitment to the principles of our Equity, Diversity, Inclusion, and Justice work.
KEY DUTIES AND RESPONSIBILITIES
- Manage accounts payable and maintain financial records.
- Perform all bookkeeping services, including overseeing deposits, Quickbooks entry, bank reconciliation, and bill payment.
- Coordinate daily audits with the Box Office.
- Work with Executive Director to prepare budgets and financial reports for Board meetings and grant proposals.
- Work with Executive Director and Producing Artistic Director to negotiate licensing arrangements and issue timely royalty payments.
- Assist in annual audit process, 990 filings, and preparation and payment of all tax reports and payments.
- Implement and oversee collection and documentation of receipts by all artistic and administrative staff.
Human Resources and Office Management
- Oversee and maintain vendor relationships and contracts.
- Manage staff payroll and all other fee- and contract-based employees.
- Manage annual renewal of insurance policies (health, dental, commercial liability, workman’s compensation and board liability) in consultation with the Executive Director.
- Manage Simple IRA pension plan including annual communication to employees.
- Perform employee verification.
- Oversee wage garnishments when applicable.
- File Equity reports and pay insurance/pension benefits on a weekly basis.
- Provide monthly stats to Department of Labor.
- Assist Executive Director with human resource and personnel issues.
- Assist Executive Director in reviewing Employee Handbook.
- Initiate and negotiate non-union artistic contracts in consultation with the Producing Artistic Director.
The ideal candidate is highly organized with a demonstrated ability to work independently in a dynamic environment, is comfortable meeting multiple concurrent deadlines, has excellent communication skills, enjoys working in a collaborative atmosphere, has a sense of humor, and has the following:
- Bachelor’s degree or appropriate combination of education and experience.
- Demonstrated success managing payroll, budgets, and bookkeeping processes.
- Knowledge of Quickbooks business programs.
- Familiarity with accounting processes, including profit/loss and balance sheets.
- Command of MS Office programs.
- Ability to prioritize and execute multiple tasks with near perfect accuracy while meeting deadlines.
- Excellent organizational, written and verbal communication skills.
- High level of discretion and ethical approach to finances and human resources.
- Collaborate personality, positive attitude, and personal qualities of integrity and commitment to The Coterie’s mission.
Please submit resumes and inquiries by Monday, December 5, to Joette Pelster at firstname.lastname@example.org.
POSITION: Marketing Assistant
REPORTS TO: Director of Marketing and Public Relations
JOB TYPE: Part-time; Up to 30 hours per week
SALARY RANGE: $15.00 per hour
The Coterie seeks a marketing assistant to provide support to the company's marketing director and other administrative staff. The position will assist on a variety of projects related to social media, marketing, public relations, and special events.
KEY DUTIES AND RESPONSIBILITIES
Specific duties will vary based on experience and skill set but will likely include updating, monitoring, and content creation for social media and other e-communications; editing promotional videos; website updating and maintenance; graphic design and layout; distributing promotional materials; assisting in conducting community outreach efforts; maintaining marketing archives and databases; assisting in the creation of production playbills and other marketing collateral. They may also assist other staff members on various audience building, education, group sales, or fundraising projects, as needed.
Ideal candidates will possess some knowledge of marketing and public relations techniques, gained either through college course work in a related field or equivalent work experience. They should be an enthusiastic, organized, detail-oriented self-starter, with strong written and oral communication skills. They must be social media savvy, possess a working knowledge of Microsoft Office programs (Word, Excel, Powerpoint, etc.), and be able to set priorities and meet deadlines. Experience in graphic design and layout (Adobe Photoshop, InDesign, Illustrator, etc.), art direction, photography and photo editing, video production and editing, and website maintenance considered a plus.
The work schedule is kept flexible to accommodate outside employment or college class schedules, but applicants should generally be available three to four days a week during regular business hours, Monday-Friday. The position is part-time (up to 30 hours per week) but can be tailored to the availability of the candidate. Additional employment opportunities in other areas of the company, such as house managing or box office assisting, may also be available depending on the needs of the theatre.
Please submit resumes and inquiries by Monday, December 5, to David Golston at email@example.com.
The Coterie seeks experienced artists with a love of passing their knowledge onto young actors. Our Teaching Artists are responsible for writing and facilitating lesson plans that focus on the process of acting and storytelling. We look for Teaching Artists that will give young actors around the city the highest quality theatre education.
Applications for Teaching Artists are accepted on an ongoing basis. Fill out the application here.
Please submit resumes and inquiries to Allison Nissley at firstname.lastname@example.org.